Permit Coordinator (0.8 FTE / 32 hours weekly)

Salary $32.56 - $43.41 Hourly Location Lake Forest Park, WA Job Type Part-Time Job Number 2025-03

Department Community Development Opening Date 05/05/2025

Description

• Benefits

Under the direction of the Community Development Director and Building Official, the Permit Coordinator provides customer service for building inquiries, building permits, planning and zoning land use inquiries and land use permits; processes and coordinates the intake and review of building and land use permit applications to facilitate the timely review and issuance of permits; ensures that permit applications and plans are included, providing necessary information as required by City code and Municipal ordinances. The Permit Coordinator informs and educates applicants to the permit process; determines and collects fees; assists with monitoring permits-in-progress to assure compliance with notifications and timelines; provides typical Permit Coordinator administrative support to the Community Development Director and Building Official as needed.

Duties require an individual to be extremely organized to meet deadlines and display a strong attention to detail with minimal supervision. Responsibilities have a significant impact on the City’s Planning and Building division activities and customer satisfaction. 

Candidates who do not possess their ICC Permit Technician Certification at time of hire, would be hired as a "Permit Technician" and the position's corresponding salary step schedule ($29.47 - $39.29) and expected to obtain their ICC Certification within one year from hire date.

This is a part-time, 0.8 FTE (32 hours/week) position, scheduled to work weekdays (specific schedule to be determined with candidate upon hire). The position is non-exempt position, eligible for overtime and benefits. The City provides benefit eligible employees the following: medical, dental, vision, life insurance, long-term disability (LTD), employee assistance program (EAP), HRA/HSA/FSA, enrollment in Washington State's DRS PERS plan, 401(a) retirement plan, and an optional 457 deferred compensation plan (DCP).

Note: This position is not eligible for a remote/hybrid work schedule. 

Essential Functions

• Answer and direct incoming telephone calls; greet and direct the public. Provide courteous, efficient assistance in responding to or directing questions and requests for information or services. Answer counter and telephone inquiries and refer callers to appropriate staff members if not able to respond independently.
• Receive building and land use permit applications for processing, review submitted information, assign permit numbers, collect, and receipt applicable fees, enter application information into permit tracking database, set up and maintain files, route file to appropriate departments for plan review.
• Access and maintain accurate databases for permits, receive personnel weekly activity reports from the Community Development Department, maintain monthly database for Tax Parcel information.
• Audit files for expiration and process notification letters for expirations, renewals and final inspections, audit completed project building plans for disposal.
• Explains the permit process to prospective and current applicants, including the applicable codes and regulations governing development, the sequence of activities in the permit approval process, and the timelines to expect for key decisions and final approval.
• Conducts research of prior building and land use actions, documentation, and legal status of property to provide explanations, advice, and solve problems with customers.
• Prepares fee and activity schedules for permit applicants. Determines the appropriate fees from a pre-determined schedule.
• Processes accounts payable, refunds and other customer-based financial transactions.
• Sets up and maintains files and data including statistical data on permitting activity.
• Provides typical permit coordinator administrative support during normal working hours to the Community Development Department as needed.

Education and Experience

Required:

• Highschool diploma or equivalent AND at least five (5) years of permit processing experience that includes providing a high level of customer service OR equivalent education/experience.
• Valid Washington State Driver’s License upon date of hire and the ability to maintain insurability with the City.
• ICC Permit Technician Certification upon date of hire. 

Preferred: 

• Associate degree in Business Administration, Communications, or related field.
• Prior working experience with Accella permitting software or other similar building software.
• Bilingual

Knowledge, Skills, Abilities

Knowledge of:

• Municipal Code, Building Code, ordinances, and the Revised Code of Washington (RCW);
• Applicable City administrative policies and procedures;
• Business letter writing and basic report preparation with proficient spelling and grammatical skills;
• Proficient knowledge of computers and applicable computer software applications, including specific knowledge of Microsoft Word and Outlook; 
• Working knowledge of modern administrative office procedures, methods and equipment, including answering phones and front desk coverage.

Skill in:

• Strong organizational, time management, and interpersonal skills;
• Strong customer service skills;
• Strong attention to detail, working in a busy and sometimes stressful environment and changing priorities;
• Using initiative and independent judgment within established guidelines.

Ability to:

• Report for scheduled work with regular, reliable and punctual attendance;
• Work independently with a high degree of reliability, accuracy, and productivity;
• Maintain and establish effective and cooperative working relationships with City employees, public and public officers, and other agency staff;
• Conduct oneself in a professional manner as defined by City policy and maintain confidentiality;
• Work well independently and in support of the team;
• Communicate in English clearly, concisely, and effectively, both orally and in writing.

For more information about the job, visit the job description: https://www.cityoflfp.gov/671/Job-Descriptions

Working Conditions / Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The duties in this position are performed primarily in an office setting utilizing standard office equipment with moderate noise levels. Incumbents may be exposed to hostile individuals while interfacing with the public.

Employer City of Lake Forest Park

Address17425 Ballinger Way N.E.

Lake Forest Park, Washington, 98155

Phone206-368-5440

Websitehttps://www.cityoflfp.com

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Permit Technician

Salary $5,067.88 - $6,447.75 Monthly Location  Battle Ground City Hall, WA

Job Type Full-time Job Number 025-00016 Department Community Development Opening Date 05/08/2025

Closing Date 5/18/2025 11:59 PM Pacific FLSA Non-exempt Position Status Teamsters

• Description
• Benefits
• Questions

Position Summary

This position performs a variety of technical support duties involved in providing assistance to the general public, as well as providing assistance and support to the planning and building divisions in the Community Development Department.

Essential Duties

• Provides administrative support to the departments, such as developing and maintaining filing systems, posting records, ordering supplies, compiling and recording information from clearly indicated sources; prioritize duties and assignments to assure efficient, smooth and timely office work flow.
  Collect and compile periodic reports and perform special projects as assigned; maintain records and database information on the status of projects and on-going office activities.
  Receive and direct citizens; provide information regarding proper department to contact for specific issues or requests, provides information on general questions regarding building issues and planning process.
  Draft, type and prepare routine correspondence, memoranda, reports, requisitions, forms and other documents as directed.
  Review applications and construction plans for completeness; issue permits for building, plumbing, mechanical and related work; calculate fees.
  Administer the business license program for the City.
  Collect fees, fines and other monies; count money, make change and prepare receipts. Reconcile till and prepare deposits.
  Process and monitor public records requests as they apply to associated departments.
  Assign addressing to new residential developments/subdivisions.
  Record minutes, monitor & collect exhibits for Planning Commission/Hearing Examiner meetings.
  Review Plot Plans & elevations for adherence to municipal code.
  Maintain, disclose and destroy public records in accordance with the requirements of the WA Public Records Act and WA State Archives records retention guidelines.
  Timely and regular attendance.
  Follow/adhere to all city policies and procedures, and safety program regulations and requirements.
  Performs other duties and responsibilities as assigned.
  
  Knowledge of:
  Public administration, project management and public relations techniques.
  Modern office methods, procedures and practices and business letter writing.
  Basic computer literacy and experience using a personal computer.
  Record keeping and administration.
  Washington state laws relating to building.
  Major types of building construction materials and methods.
  Regulations, principle and practices of a records retention system.
  Proper use of English, spelling, grammar and punctuality.
  City government functions, policies, rules and regulations
  
  Ability to:
  Perform clerical and office support duties.
  Communicate effectively, both orally and in writing.
  Work under pressure, with challenging deadlines.
  Work independently on multiple tasks from multiple sources, cope with interruptions and meet deadlines.
  Deal effectively with the public and maintain effective working relationships with those contacted in the performance of required duties.
  Operate numerous software programs, including work processing, spreadsheet, mapping and case tracking applications. Operate standard office equipment and machinery, such as computers, printers, copy machines and fax machines.
  Maintain records and filing systems and prepare reports.
  Enforce and interpret codes and ordinances tactfully and fairly with impartiality.
  Read and interprets building plans and specifications in relation to code requirements.
  Act as departmental resource to coordinate construction and engineering permits through the review, issuance, and construction process.
  Perform the essential functions of the job, with or without reasonable accommodation.
  Establish and maintain effective working relationships among co-workers and other City personnel, contractors, and the general public.
  
  Job descriptions are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions or similar behaviors, attributes or requirements associated with a job.

Experience, Education and Other Requirements

• High School Diploma or G.E.D.
  Two (2) years of relative municipal or public sector experience is desirable.
  ICC Permit Technician certification is preferred.
  
  Licenses, Certificates and Other Requirements:
  Possession of a valid driver’s license.
  Must successfully pass all phases of the pre-employment hiring process, including but not limited to, reference checks, credit check and a criminal background check.
  
  Note: Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job will be considered.

Physical Demands and Work Environment

Work is primarily performed in an indoor office setting with extended periods at a computer, sitting or standing. Physical effort is needed to move, lift and carry office equipment, supplies, and materials. Basic communications skills such as talking, seeing and hearing are needed for frequent person-to-person contracts, computer and telephone usage.  Position may be required to attend evening meetings.

EmployerCity of Battle Ground

DepartmentCommunity DevelopmentAddress109 SW 1st Street
Suite 127
Battle Ground, Washington, 98604

Phone360-342-5000

Websitehttps://www.governmentjobs.com/careers/cityofbg

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                      Planning Technician

Salary $44,261.88 - $50,603.54 Annually Location  Grants Pass, OR Job Type Regular Full-Time Job Number 25-096

Department Community Development Opening Date 04/17/2025

Description

The Planning Technician classification is an entry-level paraprofessional in the planning field; a Planning Technician is expected to apply a beginning knowledge of the principles, practices, procedures, regulations and ordinances involved in land use planning; Provide friendly, unbiased and effective customer service; Perform assignments and duties that are generally well defined and use established procedures with varying degrees of guidance and supervision; Provide technical assistance and guidance to other planners; Refer difficult or complex situations to planners of higher classification; and perform related work as required.

Typical Daily Tasks

ESSENTIAL DUTIES AND RESPONSIBILITIES
(Illustrative Only.  Any single position in this classification will not necessarily involve all of the listed duties below and other positions will involve duties which are not listed.  These duties represent the essential functions needed of persons in this classification.)  

1. Provides technical assistance and information to staff and the public in the administration of specific planning-related programs and ordinances. Administers a select range of county, state and federal land use ordinances, laws and rules.
2. Respond to basic questions from the public related to land use, land development, and zoning.
3. Primary function to staff the front counter and respond to emails and phone calls from the public.
4. Communicate with and be a resource to other planning staff, county departments, city, state, and federal agencies concerning land use information and regulations.
5. Performs routine office tasks in designated program areas, including data entry, file management, and copying.
6. Develops and maintains automated tracking systems, hard copy files and records.
7. Research and compiles information on a variety of planning issues from multiple sources.
8. Assist with preparing public notices or property owner verifications.
9. Prepare maps, charts, and other visual aids.

Qualifications

QUALIFICATIONS
Basic knowledge of planning services and land use procedures. Experience with Oregon’s planning system is preferred. Because this position involves significant front counter duties, incumbents are expected to have an aptitude for customer service, and actual experience is valued. The ability to verbally communicate and relate well with different kinds of people, and to have some skill in handling conflict is essential. The ability to analyze facts and to write competently is necessary.
EDUCATION AND EXPERIENCE
An associate’s degree in planning or related field is desired, but any satisfactory combination of education, experience and aptitude that demonstrates the skills needed to perform the essential duties and responsibilities of the position may satisfy education and/or work requirements.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess or have the ability to obtain a valid Oregon driver’s license and have a safe driving record.

Employer Josephine County

Address 500 NW 6th St
                        Dept 11
Grants Pass, Oregon, 97526

Phone 541-474-5217

Websitehttps://www.josephinecounty.gov

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Washington County has an opening for a Building Permit Tech I/II that we would like to advertise on your job board. Here is the position information: